Bylaws

IASO has been registered under society of registration at Varanasi (UP) in the year 2004-5 bearing registration number 627. The income tax PAN number is AAAT14187N issued on 27th August 2004 and TAN number ALDI00544F, issued on 27 September 2011.
The bye-laws of the IASO have been adopted at one of the general body meetings held in December 1997, Mumbai and amended time to time.
These bye-laws supersede all previous bye-laws of the IASO

Schedule -I.

1. In these bye-laws, unless there is anything repugnant in the subject or context,
a. IASO means “Indian Association of Surgical Oncology”. – This will remain a section of the ASI.
b. ASI means “Association of Surgeons of India”.
c. Memorandum and Rules and Regulations mean “Memorandum of the Association and Rules and Regulations of the ASI” which came into force in 1985.

2. Name: The name of the Association is “Indian Association of Surgical Oncology: – A section of ASI.

3. Address: The office of IASO is the place from where the Secretary functions. The registered office for all financial documents is the office of the accountant of the IASO.: Mr. Anurag Tiwari , 5B Kasturba nagar Varanasi UP 221010(amended GBM Delhi 2013)

4. Objectives: IASO is formed as per guidelines set in schedule II of memorandum of ASI and was approved as a section in 1977. The objectives of IASO are same as stated in schedule III of memorandum of ASI. Further to that, IASO will encourage and advance the study and practice of the science and art of surgical oncology and allied organizations concerned with cancer problems.

5. Membership :

a. Life Membership: A life member should be a full life member of the parent body “The Association of Surgeons of India”. All persons, being surgeons with sufficient interest in cancer surgery/practicing cancer surgeons/completed an acceptable training in cancer surgery/ pursuing research in Cancer surgery or related subject, are eligible for becoming life member. The life membership fee will be Rs. 5,000/- (amendment approved GBM NATCON 2011, Lucknow).Annual member of ASI will be Associate member of IASO converted to full member of IASO on becoming life member of ASI. The life membership of IASO will be counted the day the Associate member becomes life member of ASI. (Approved GBM Hyderabad 20 Sept 2008)

b. Associate Membership: Those who are under training in cancer surgery or those who are interested in surgery but belong to other specialties, such as Radiology, Pathology, Biochemistry, Otorhinolaryngology and who may not be a member of the ASI.
Subscription of membership will be as decided from time to time by the general body of the IASO. Generally all members will be inducted as life members.

c. Honorary Member: An Internationally renowned Surgeon who has made an outstanding contribution to Surgical Oncology and who has shown keen and consistent interest in the development and growth of Surgical Oncology in India can be considered for Honorary Membership. Not more than two honorary members will be selected in a year, provided that the total number of such member will not exceed one – tenth of the total Full life Members at a time. (Approved GBM Ludhiana Sept 2007)

d. Overseas MemberA Surgical Oncologist practicing abroad, who is duly proposed and seconded by a ‘Member’ , and after proper scrutiny of the proposal, is recommended by the Executive Council and approved by the General Body shall, on payment of the prescribed dues, be admitted as an Overseas Member for life.Rights & Privileges: An Overseas Member shall be entitled to:
i. Participate in all activities of the IASO.
ii. Constitute the Business Meeting/General Body Meeting together with the other Members.
iii. Membership and privileges resulting from the affiliation of the IASO to various International bodies.
iv. However, an Overseas Member shall not be entitled for election to the Executive Committee.
v. Should an Overseas Member decide to settle in India, he on intimating to the IASO his intention to become a Life Member, and proof of his having become a resident Indian, will be admitted by the General Body to the “Life Membership” of the IASO without any further subscription. He on his return should be a life member of Association of Surgeons of India to be inducted as Full life Member of IASO. If he is not a full life member of ASI he will be inducted as Associate Member of IASO.Fees –The induction fee will be US Dollars 300for overseas member. (Approved GBM Hyderabad 20 Sept 2008)

6. Termination of Membership:
a. If a member of IASO ceases to be a member of ASI, he/she will cease to be member of IASO.
b. If a member fails to pay subscription by due date or resigns, he/she will cease to be a member of IASO.

7. Year: The year of the IASO will be same as of ASI – 1st. January to 31st December.

8. Management:
a. IASO will be managed by an Executive Committee consisting of following office bearers, members and ex-officio members:President
i. President elect
ii. Vice President
iii. Secretary
iv. Treasurer (approved gbm Delhi 2013)
v. Editorial Secretary
vi. Associate Editor
vii. Members

Members: Usually 8 members will constitute the executive committee. The executive committee will have a representative each from North, East, West and South zones (NEWS). The distribution of zones will be as follows
North Zone – Delhi, Haryana, Punjab, Himachal Pradesh, Jammu and Kashmir, Chandigarh, Uttar Pradesh and Uttaranchal
East Zone – Bihar, Jharkhand, Chattisgarh, Orissa, West Bengal, Assam and North Eastern states
West Zone – Maharashtra, Gujarat, Rajasthan, Madhya Pradesh and Goa
South Zone – Kerala, Karnataka, Tamilnadu, Andhra Pradesh, Pondicherry, Andaman & Nicobar and Lakshadeep.
(Approved GBM Ludhiana 22 Sept 2007)

b. The member of the Executive committee will also help in organizing regional Continuing Medical Education programmes to promote the specialty of Surgical Oncology. They will also help the Secretary, IASO update of members list. (Approved GBM Ludhiana 22 Sept 2007)

c. Past Presidents may be invited to Executive Committee meetings. Immediate past secretary will be a co-opted member of the Executive committee (Amendment approved GBM Lucknow 2011).

d. Organizing Secretaries of both immediate past and future NATCON will be co-opted members of Executive Committee of IASO for the year beside the organizing secretary of the current meeting. Similarly organizing secretary of the IASO mid-term conference will also be co-opted member of Executive committee. (Approved GBM, Lucknow 2011)

e. Candidates who have put in a minimum 5 years full life membership of IASO till 31st March of the year of applying for the executive committee member are eligible to election to Executive Committee. (Approved GBM Hyderabad 20 Sept 2008)

f. The executive committee has the power to co-opt any member. The co-opted member will not have the same powers as elected members of the Executive Committee. The term served in the executive committee as co-opted member cannot be used /counted as Executive committee term for applying for other posts of the executive committee. (Approved GBM Hyderabad 20 Sept 2008)

g. Save and except President, President elect and Vice President the tenure of all office bearers and members will be for two years. (Approved Varanasi GBM 23 Sept 2006)

h. The President shall hold office for one year. President elect will be the President and Vice President will be President elect after expiry of his term unless he/she has resigned, indisposed or disqualified otherwise. (Approved GBM Varanasi GBM 23 Sept 2006)

9. Election:

a. Election of the vacant posts as notified by the Secretary of IASO will be conducted before the Annual General Body Meeting in a special session ‘Elections IASO’ to be held during the annual conference of IASO (NATCON IASO) every year.
b. Nomination for Vacant posts will be called by the Secretary in March / April of the year of election. They will also be advertised in the Newsletter- December issue of the preceding year. (Approved GBM Ludhiana 22 Sept 2007)
c. The last date for nomination being 30 August of the year of elections. The nominations are to be sent to the Secretary, IASO. If 30 August is a holiday the next working day will be the last date. (Approved GBM Ludhiana 22 Sept 2007)
d. No member will contest for more than one post at the same time. Every eligible member shall be proposed and seconded by two full members of IASO. One member can propose or second only one candidate. There should be a signed no objection certificate and consent from the candidate with the nomination. (Approved GBM Ludhiana 22 Sept 2007)
e. At the time of sending the nomination the candidate should send the following information – He should send a brief summary of his/her achievements (a brief background about his achievements and contributions – publications, conference organised, scientific contribution etc.), contribution to IASO and Bio-data, all this not exceeding 250 words and signed by him/her . This should also have a mention of IASO conferences attended in last 5 years. This should be signed and dated by the candidate. This information will be put forward to the members before the voting. (Approved GBM Ludhiana 22 Sept 2007)
f. Invalid Nomination – If the nomination is found invalid the candidate will be informed about the same and the reason for invalidity mentioned. (Approved GBM Ludhiana 22 Sept 2007)
g. Withdrawal of Nomination – The candidates can withdraw their nominations till the executive meeting or 5.00PM on first day of NATCON IASO. (Approved GBM Ludhiana 22 Sept 2007)
h. The nominations that are received in time will be scrutinized by President elect .The President elect will be the returning officer. (Approved GBM Hyderabad 20 Sept 2008)
i. Voting – The voting will be by a secret ballot every year during the NATCON IASO in a special session ‘Elections IASO’ before the Annual General Body Meeting. (Approved GBM Ludhiana 22 Sept 2007)
i. Each member will have to sign the register before voting and receiving the ballot paper. If /when membership cards are available it should be presented for inspection before voting.
ii. The President IASO, President Elect and Vice President, Secretary will guide the election process and the counting will be done under their supervision. Election officer to be the President or President elect.
j. A nominee of the candidate / candidate himself or herself will be present during the counting of ballots. (Approved GBM Ludhiana 22 Sept 2007)
k. Results will be declared during the GBM. (Approved GBM Ludhiana 22 Sept 2007)
l. If there is no contest the President shall declare the member elected for the post in GBM. (Approved GBM Ludhiana 22 Sept 2007)
m. If no nomination is received, it is on the President and President elect to nominate one person for that post. (Approved GBM Ludhiana 22 Sept 2007)
n. Eligibility for elections–
i. Vice President – A full member of IASO who has completed 10 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected/nominated Executive member is eligible to contest for the post of Vice President. (Approved GBM Varanasi 23 Sept 2006 and Approved GBM Hyderabad 20 Sept 2008)
ii. Secretary – A Full life member of IASO who has completed 7 years (up to 31st March of the year of applying) as full life member and has served at least one term as an elected/nominated Executive member is eligible to contest for the post of Secretary. (Approved GBM Hyderabad 20 Sept 2008) (nominated : approved gbm delhi 2013)
iii. Treasurer – A Full life member of IASO who has completed 7 years (up to 31st March of the year of applying) as full life member and has served at least one term as an elected/nominated Executive member is eligible to contest for the post of Treasurer (approved gbm delhi 2013)
iv. Editorial Secretary – A Full life member of IASO who has completed 7 years (up to 31st March of the year of applying) as full life member and has served at least one term as an elected/nominated Executive member is eligible to contest for the post of Editorial Secretary. (Approved GBM Hyderabad 20 Sept 2008)
v. Associate Editor – A Full life member of IASO who has completed 5 years (up to 31st March of the year of applying) as full life member is eligible to contest for the post of Associate Editor. (Approved GBM Hyderabad 20 Sept 2008)
vi. Executive Committee Member – Candidates who have put in a minimum 5 years full life membership of IASO till 31st March of the year of applying for the executive committee are eligible to election to Executive Committee. (Approved GBM Hyderabad 20 Sept 2008)
o. Cut off date for eligibility to vote for Full life Members who have been inducted as new members will now be 31st Dec of the previous year of election for voting right for current year. (Approved GBM Hyderabad 20 Sept 2008)
p. One executive should complete his term before taking over another assignment. (Approved GBM Hyderabad 20 Sept 2008)

10. Complaint and grievance cell- Immediate three past presidents will be members and the senior most past president will be the Chairman. In addition to election disputes the following complaints will also be addressed by the cell.
a. Assignment of the category of membership
b. Admission to membership
c. Member to Member feud
d. The cell will conduct an inquiry and submit its observations and recommendations to the Executive committee for the final decision.
(Approved GBM Hyderabad 20 Sept 2008)

11. Filling up of casual Vacancies
a. In the event of the President post falling vacant due to unforeseen circumstances, the President elect will takeover as President for the residual term.
b. In the event of the position of the Secretary falling vacant due to unforeseen circumstances executive committee will appoint some one from within the executive committee to the vacant post of Secretary for the residual term.
c. In the event of the position of the Editorial Secretary falling vacant due to unforeseen circumstances the Associate Editor will take over as Editorial Secretary for the residual term
d. In the event of the position of the Executive Committee Member falling vacant due to unforeseen circumstances the President/ President Elect will nominate an eligible full life member from the same zone from which the vacancy, for the residual term.
(Approved GBM Hyderabad 20 Sept 2008)

12. Power of Executive Committee: Shall be same as that of the Governing Council of ASI.

13. The function and responsibility of different office bearers of IASO will be same as that of ASI. The Secretary will maintain and present the audited accounts each year at the annual conference.

14. Meeting and Conference:
a. IASO shall hold Annual General Body Meeting every during the Annual conference of IASO (NATCON IASO) and transact the business stated in bye-law 17(b). Other meetings, be it of Scientific, Social/Executive Committee/General Body in nature, may be held as per the requirements of IASO.
b. IASO shall endeavor to organize Annual conference at least once every year and appoint an Organizing secretary for the conference in its Annual General Body Meeting. The dates of the conference will be third/ fourth weekend of September.
c. IASO shall endeavor to organize mid-term conference once every year and appoint an Organizing secretary for the conference in its Annual General Body Meeting. The dates of the conference will be second weekend of April. This conference the target audiences will be the surgical oncology postgraduates (IASO general body, Lucknow 2011).

15. Annual Report: An annual report stating the activities of the year shall be prepared by the Secretary for Annual General Body Meeting, a copy of which is to be sent to headquarters of ASI.

16. Accounts of the year: Accounts of the year of IASO shall be prepared by Secretary and audited by an auditor appointed by General Body within six months of the closing of the year. This should be placed in the General Body Meeting and after adoption, a copy sent to Headquarters of ASI.Secretary IASO would close the account on 31st December and transfer the balance fund to the next secretary in January and send the audited report to the next secretary who will then file an income tax return for a particular financial year by the 30th July. In case of multicity account the operations will be transferred to the next secretary in executive committee meeting during ASICON (Approved GBM, NATCON 2011, Lucknow).

17. Annual General Body Meeting:

a. Annual General Body Meeting (AGM) shall be held once every year as stated in Bye-laws.

b. The following business will be transacted in the AGM.
i. Annual Report.
ii. Audited accounts of the previous year.
iii. Programme and budget of the next year.
iv. Recipients of various orations for the next year.
v. The venue of Annual conference and appointment of Organizing Secretary.
vi. Declaration of results of election of the office bearers and members of the executive committee.
vii. Any other business with the permission of the President. Topics of the symposia and their conveners, theme of CME, workshops and programme outline should not be discussed in the General Body Meeting.

18. Journal:

a. IASO shall publish its own Newsletter and shall elect Editorial Secretary and associate editor for the same. The editorial secretary will be the sectional editor of the Indian Journal Surgery for the term. The expenditure for the publication of the newsletter will be raised by the editorial secretary and the associate editor and will be deposited in IASO accounts. In case of a shortfall the association will contribute to this expenditure which shall not exceed 40% for any given year. As this money is deposited in IASO accounts the payments shall be made by the secretary IASO, and this should reflect in the annual audited accounts. (IASO GBM, NATCON 2011, Lucknow).

b. IASO shall publish in association with Springer India, its own journal the “Indian Journal of Surgical Oncology” (IJSO) (Approved GBM, NATCON Hyderabad 2008).
i. The journal will have Dr. K. S. Gopinath as founder Editor-in-Chief, joint editors and associate (section) editors beside an editorial board and an advisory committee.
ii. The term of the Editor-in-Chief, Joint editors and associate editors, mechanism of funding, and bye-laws will be as per schedule-II of the IASO bye laws (approved GBM NATCON 2011, Lucknow)

19. Income: Income of the IASO shall be derived from:
a. Admission fees and subscription from members, life members and associate members.

b. Excess of income over expenditure in Annual conference midterm conference and zonal CME’s will constitute income of IASO. Savings from the conference cannot be used to create fellowship, orations or institute award as it is the income of the association. (Lucknow 2011)

c. Donations.

20. Investment: IASO shall have account with nationalized or reputed bank to be operated by persons authorized by General Body. The surplus fund after meeting statutory annual expenditure shall be invested in fixed deposits of such banks and approved securities or in any other manner to be decided in the General Body Meeting.

21. Utilization of Funds: IASO shall have account with nationalized or reputed bank and shall invest funds not required for its regular day to day activities in fixed deposits of such banks or approved securities as had been decided by the General Body Meeting. The accounts will be operated as per provisions of memorandum of ASI. The proceeds of income from various deposits and investments shall be strictly spent for specific purpose for which such fund/funds are created.

22. Representation: IASO shall be represented as per Memorandum of ASI.

23. Amendment of Bye-laws: Any of the bye-laws of IASO may be altered or rescinded to or new bye-laws may be made at General Body Meeting by majority vote. The amendment shall come into force after it is circulated to all members and provided objection to such amendment of IASO is not received from ASI and 50% of valid members of IASO within three months from the date of circulation. A copy of such amendment is to be sent to Headquarters of ASI.

24. Schedule: IASO secretariat shall maintain a schedule comprising the various orations, fellowship research grant or any other grant for scientific works with rules and regulations for these awards and management.

25. Orations, Fellowship, Awards, Symposia, Panel Discussions Guest Lectures etc.There will be a scientific committee consisting of President, President Elect, Immediate Past President, Vice President, Secretary, Immediate Past Secretary, Editorial Secretary and Organizing Secretary of NATCON. (Approved GBM Varanasi 23 Sept 2006)

a. Radha Devi Oration will be delivered by the outgoing President at the annual meeting of IASO. Rs. 5000/- have been donated for the oration by the family of Dr. S.P. Jain. The orator will get a plaque, certificate and a medal. The local hospitality to the orator will be provided by the Organizing secretary of NATCON. (approved GBM NATCON 2011, Lucknow)

b. Motibhai Oration will be delivered by an orator selected by the executive Scientific committee, and endorsed by the GBM. The oration will be delivered at the Annual meeting of IASO- NATCON. Rs. 50,000/- have been donated for the cause by Dr. D.D. Patel and family. Only interest is to be used. 50% of interest is to be reinvested to generate same amount of money even in the era of falling interest rates. Thus, only 50% of interest should be available in the year to award the orator a plaque, a certificate and a medal. Local hospitality by the organizing secretary NATCON. (Amendment approved GBM NATCON 2011, Lucknow)

c. Prof N C Misra Oration: Will be delivered preferably by an eminent foreign speaker selected by a panel consisting of the President IASO, Secretary IASO and the Organizing Secretary of the NATCON. In case of selection of eminent speaker from India, consultation will be held with the nominee of “The Student of Dr. N.C. Misra”, who have donated Rs. three lakhs as endowment. Only interest is to be used. 50% of interest is to be reinvested to generate same amount of money even in the era of falling interest rates. Thus, only 50% or less of interest should be available in a year to award the orator a plaque, a certificate and a medal. Local hospitality by the organizing secretary NATCON (Amendment approved GBM NATCON 2011, Lucknow)

d. Dr. P.B. Desai – UICC IASO Silver Jubilee Oration in ASICON – Will be delivered by national or international faculty. The orator shall receive a medallion, citation and a certificate (Amendment approved GBM NATCON 2011, Lucknow).

e. Detroit Visiting Fellowship- A fellowship to visit Detroit will have local hospitality included by the host institution, excluding the travel cost to and from USA. The candidate should be less than 45 years of age (the cut off date is 31st of December of the year of application), a full member of IASO for a minimum of two years. Selection is based on CV and paper presentation during NATCON meeting. The paper must be on the work done in India only. Selection panel includes Dr. KK Maudar, President and Secretary of IASO. In case Dr. KK Maudar is not available than a person nominated by him or in case nominee is not available, than President elect will be member of the panel (Amendment approved GBM NATCON 2011, Lucknow).

f. Baroda – GCRI IASO Travelling Minimal Invasive Surgery Fellowship The fellowship will be called the Baroda – GCRI- IASO Travelling Minimal Invasive Surgery Fellowship (MIS) at GEM Hospital, Coimbatore from 2008 (approved GBM Ludhiana 22/09/2007). Rupees 75, 000 for the fellowship have been provided by Dr R I Dave and Dr Kiran Kothari from GCRI, Ahemadabad. The funds from the Baroda travelling fellowship will be combined with the funds from GCRI and the fellowship will be thus named so. The selection for the fellowship will be done during the NATCON IASO. The selection panel includes Dr RI Dave or Dr Kiran Kothari, President and Secretary of IASO. In case Dr RI Dave or Dr Kiran Kothari are not available then a person nominated by them or in case nominee is not available, than President elect will be a member of the Panel.
For selection the eligibility is – the candidate should be less than 45 years of age (the cut off date is 31st of December of the year of application. He should be a Full member of IASO for a minimum of two years and attended two conferences of NATCON IASO. Selection will be based on CV and paper presentation during NATCON meeting. The paper must be on the work done in India only. The selected candidate will get Rs 6000/- for the fellowship and his registration charges at Coimbatore will be waived off by Dr Palanivelu (Amendment approved GBM NATCON 2011, Lucknow).

g. Best paper presentation (Ten) will be awarded Rs. 5000/- towards registration, travel and accommodation of the presenter to attend the NATCON. If the presenter is not a member Rs. 5000/- will be deducted towards membership of the IASO. If the presenter is not eligible to become a life member, he will be enrolled as associate member and will be converted to full member on attaining eligibility to become full member (Amendment approved GBM NATCON 2011, Lucknow).

h. Best poster presentation (Fifteen) will be awarded Rs. 5000/- towards registration, travel and accommodation of the presenter to attend the NATCON. If the presenter is not a member Rs. 5000/- will be deducted towards membership of the IASO. If the presenter is not eligible to become a life member, he will be enrolled as associate member and will be converted to full member on attaining eligibility to become full member (Amendment approved GBM NATCON 2011, Lucknow).(approved GBM 2013)

i. WFSOS : The official representative of IASO in WFSOS will be immediate past president or his nominee. It will be the responsibility of President to generate $ 500 for yearly membership of WFSOS.

j. Dr. K. S. Panda – Dr. K S Gopinath Onco Quiz Award : During NATCON meeting winner will be awarded Rs. 5000 and runners up to Rs. 3000. Dr. K.S Panda & Dr. K S Gopinath donated Rs. 10,000 each towards the seed money for the Quiz award. They have donated further Rs 40, 000 each to the seed money.
In case of prize being won by a person who is not a member, the award amount will be adjusted towards membership of the IASO. If the presenter is not eligible to become a life member, he will be enrolled as associate member and will be converted to full member on attaining eligibility to become full member
Eligibility – all the delegates of NATCON(Amendment approved GBM NATCON 2011, Lucknow).

k. IASO Ludhiana Punjab Fellowship- The fellowship will be called the IASO Ludhiana Punjab Fellowship. The selected candidate will be given an amount of Rs. 30,000/-The fellowship was made possible due to a grant of Rs 500, 000/- from the Chief Minister of Punjab, Sri Prakash Singh Badal during NATCO IASO 2007 at Ludhiana.Eligibility and Selection Criteria –

1. The candidate should be less than 45 years of age (as on 31st December of the year applying) and a citizen of India.

2. He/she should be a life member of the IASO of at least 2 year standing, attended 2 NATCON IASO and presented a scientific paper. The work done should be of benefit to resident of Punjab residing in Punjab or outside Punjab in India.

3. The fellowship will be for a period of 4-8 weeks. It can be availed for training in India or Abroad.

4. The candidate must submit a project with name of Institution, Department and person with whom he wishes to avail the fellowship.

5. After completion of the fellowship he will have to submit a letter of completion of fellowship from the institution, submit a report to the Secretary IASO for publication in the newsletter and make a presentation in the next IASO meeting.

6. The committee for selection will comprise of the following members (1) President IASO, (2) Secretary IASO, (3) President Elect IASO and (4) Dr. Satish Jain from Oswal Cancer Hospital and Research Centre, Ludhiana.

7. The selection will be done on basis of Curriculum Vitae, Publication, Interview, Project submitted.

8. The application for the fellowship will be invited by advertisement in the Newsletter of IASO.
Free Papers and Posters: All the short papers / posters should be sent to Secretary IASO who will send them after finalizing to the Organising secretary. The abstracts of the presentation will be published in the IJSO as supplement or in regular issue (Amendment approved GBM NATCON 2011, Lucknow).
For symposia, Panel discussion during NATCON IASO and Sectional Programme IASO during ASICON topics will not be called from the floor(GBM 23/9/06, Varanasi).. The interested member should submit to the Secretary IASO his request with the title, a brief write up about the symposium / panel discussion, suggested speakers and why he feels that the topic is important. The last date for this will be 30 August of the year preceding the conference for which the symposium are being considered. They would be decided finally by the scientific committee.
(Approved GBM Ludhiana 22 Sept 2007)
IASO-BASO-Hyderabad Fellowship: The fellowship will be called the IASO-BASO-Hyderabad fellowship. The fellowship has been made possible due to a grant of Rs. 5,00,000 by the organizing committee of IASO NATCON 2008, held at Hyderabad.The fellowship will consist of Rs. 30,000/- and the attachment will be provided by the BASO with living allowances. All other expanses will be met by the selected candidate. The duration of the fellowship is variable and will depend on the candidate and the centre where the fellowship is availed. Irrespective of the duration of fellowship the award will remain the same.Eligibility criteriaThe candidate should be less than 45 years of age (the cutoff date is 31st of December of the year of application), and a full member of IASO for a minimum of two years. Students pursuing the MCh or DipNB (Surgical Oncology) and full member of IASO will also be eligible to apply for this fellowship, however, in their case the application should be forwarded by their institute with a no objection certificate that the candidate will be permitted to avail the fellowship if selected. If not a student, the candidate should have attended atleast two previous NATCON to be eligible for the award. Selection is based on CV, paper presentation during NATCON meeting and an interview. The paper must be on the work done in India only. Selection panel includes President and Secretary of IASO, representative of BASO and representative of Organizing committee of IASO NATCON 2008. In case representative of Organizing committee of IASO NATCON 2008 is not available than President elect will be member of the panel (approved GBM NATCON 2011, Lucknow)
SSO IASO International Career Development Programme Initiative
The Indian association of Surgical oncology and Society of Surgical Oncology USA announces a new fellowship

Criteria

1. The successful recipient should be 40 years old or under and should be a member of the IndianAssociation of Surgical Oncology.

2. As a part of the selection process, the selected recipient will provide the IASO/SSO with an outline of what procedures/specialties/institutions they would like to experience during their visit; this will enable the SSO to focus the list of potential institutions that can accommodate the candidate’s needs.

3. The IASO will select the recipient of the award from among qualified applicants. In the award paper sections.

4. The SSO will provide a stipend of $8,000 to the successful candidate to cover international airfare, lodging and airfare within the US for the duration of the exchange. The SSO will also provide a complimentary registration to SSO annual meeting.

5. SSO will act as an intermediary when deciding potential institutions to be visited and will provide the candidate with a short-list of viable sites from which to choose.

6. The award recipient should choose 1 -3 institutions to visit during their exchange; the number of institutions offered will largely be determined by the specialty/procedure the successful candidate has identified and the availability of the host institution(s).

7. Regarding the period of the program, the SSO the program will be up to 2 weeks, with no more than 1 week spent at any single institution.

8. The award recipient will participate in SSO annual meeting, as an attendee. He/she will not be expected to make any clinical presentation.

9. The award recipient will be assigned a mentor at SSO annual meeting to help them navigate the conference.

10. During the course of the conference, a small social gathering will be arranged to introduce the award recipient to pre-eminent surgeons from the institutions which s/he has chosen to visit, along with members of the SSO leadership.

11. Within 30 days of the visit, the SSO would expect to receive a report on the successful award recipient’s activities and experiences, both good and bad, explaining their goals before the visit and what they have accomplished.

12. To coordinate this exchange, the award recipient should be identified by the IASO at the annual NATCON .

Guidelines of invitation for NATCON –
Organizing secretary or his representative must be present in AGM to present his proposal.
Rs. 500 per delegate or 10% of registration money (whichever is higher) must be deposited in IASO account for NATCON. 10% of the minimum contribution including the registration fee in foreign currency taken in Indian equivalence be given to IASO account. Besides this minimum of 75% of the savings should be given to IASO.Rs. 100 per delegate or 10% of registration money (whichever is higher) must be deposited in IASO account for mid-term conference. Besides this minimum of 50% of the savings should be donated to IASO (Amendment approved GBM NATCON 2011, Lucknow) .Contribution by NATCONS to IASO-Rs 1000 for every registered delegate to be paid by the NATCON to IASO wef 2014(amendment approved GBM ICC2013 Delhi )
The audited accounts of NATCON and midterm conference be submitted to the IASO secretary within 6 months of completion of the conference. They will be published in the newsletter and circulated to the members (Amendment approved GBM NATCON 2011, Lucknow).
It has been decided that on request, a seed money of Rs. 50000 may be given to the organizing secretary of NATCON to start preparation, repayable within 6 months of the conference.
The accounts for the IASO NATCON and mid-term conference will be opened by the respective pan no. applied by the conference organizers. The audited accounts will be incorporated in the annual accounts of the IASO for the year. The organizing secretary of NATCON and mid-term conference shall sign an MOU with the IASO. The MOU shall be added as an annexure to the bye-laws (Amendment approved GBM NATCON 2011, Lucknow)
Use of IASO banner in CME programs, Workshops & Conferences – It was decided that in CME where delegation fee was charged, a token amount of Rs. 5000 or Rs. 50 per delegate for one day event and Rs. 75 for two days event which ever was more must be deposited to use IASO banner. Use of IASO Banner for academic activities of private institutes.-Same to be done on a payment of Rs Two and one Lakhs , by institutes in metros and non metroes, respectively ,with three local IASO members to be made members of the Organizing Committee of the even. (amendment approved GBM ICC2013 delhi)
Educational and research fund:This fund will be created to cater various needs of the organization including and not limited to payment towards travel, hospitality of speakers/office bearer in cases where they may not be able to pay, contribution towards the newsletter, website update, free paper and poster awards and other matters that may arise from time to time. The fund can be utilized with the approval from the panel consisting of President, President elect, Vice president and Secretary, IASO (Amendment approved GBM NATCON 2011, Lucknow).

Schedule –II
Indian Journal of Surgical Oncology [ISSN: 0975-7651 (print version); ISSN: 0976-6952 (electronic version)] is the official journal of Indian Society of Surgical Oncology, Registered in Varanasi bearing the registration number 627, Published currently by Springer.
The bye laws of Indian Journal of Surgical Oncology are adopted at General body meeting of the Indian Association of Surgical oncology held on 17 September, 2011 as Schedule II of the bye laws of Indian Association of Surgical Oncology and amended from time to time.
These bye-laws supersede all existing bye laws of Indian Journal of Surgical Oncology

1. In these bye-laws unless there is anything repugnant in the subject or context

a. IASO means Indian Association of Surgical Oncology

b. ASI means Association of Surgeons of India

c. IJSO means Indian Journal of Surgical Oncology.

d. IASO bye-laws means bye-laws of Indian association of Surgical Oncology adopted in 1997 and amended from time to time thereafter

e. Memorandum and Rules and Regulations mean “Memorandum of the Association and Rules and Regulations of the ASI” which came into force in 1985, and amended from time to time thereafter.

2. Name: The name of the Journal will be “Indian Journal of Surgical Oncology”- an official journal of Indian Association of Surgical Oncology

3. Address: The address of IJSO will be the place from where the editor-in-Chief works

4. Objectives: The IJSO is formed as per the guidelines set in the section 18 (b) of the bye-laws of IASO to fulfill the objectives of IASO as per section 4 of the IASO bye laws. Further to that it is to demonstrate the commitment of the IASO to further the practice of science and art of Surgical Oncology and to take the association beyond the geographical confines and to project it as a dedicated and committed association at International level and to promote and showcase the basic and clinical research being carried out in the country.

5. Year: The year of the IJSO will be same as that of IASO, i.e. January to December

6. Management:

a. IJSO will be managed by an Editorial board, consisting of the following office bearers, members and ex-officio members beside the President and Secretary of IASO, they will function in coordination with the executive committee of the IASO. Advisory committee members will not participate in the editorial board meeting however, they may be invited to deliberate on particular issues.
i. Editor-in-Chief (Chairman)
ii. Joint Editors (two)
iii. Associate Editors (Section Editors)(five)
iv. Editorial board (not exceeding 25 at any time)
v. Advisory committee (not exceeding 25 at any time)

b. All elected executive committee members (eight) along with president elect, vice president and editorial secretary will be invited member of the editorial board.

c. The editorial board together with IASO executive committee will have the power to invite and appoint members to the editorial board and advisory board.

d. Save and Except Editorial board member and advisory board member the tenure of all other office bearers will be of five years.

e. The tenure of appointment of Editor-in-Chief, Joint editors and the associate editors will be of five years, to ensure that all editors do not relinquish office at the same time the initial term of Associate editors will be four years, Joint editors for 5 years and Editor-in Chief for six years, there after the term of office will be for 5 years.

f. The current editorial board is

Chairman / Editor: Dr. K S Gopinath, BangaloreJoint Editors
i. Dr.Chintamani, New Delhi
ii. Dr. Raghu Ram P., Hyderabad
Associate Editors
iii. Dr. K. Harish, Bangalore
iv. Dr. Dhananjay Sharma, Jabalpur
v. Dr. Sanjeev Mishra, Lucknow
vi. Dr. Shakuntala Shah, Ahmedabad
vii. Dr. D. Sarkar, Kolkatta
viii. Editoral Board Members
ix. Manoj Pandey, Varanasi
x. Sandeep Kumar, Lucknow
xi. Kiran Kothari, Ahmedabad
xii. Anil D. Cruz, Mumbai
xiii. M. Vijay Kumar, Bangalore
xiv. Paul Sebastian, Trivandrum
xv. Arnab Sen Gupta, Kolkatta
xvi. Hemanth Raj, Chennai
xvii. Sanjay Kapoor, Lucknow
xviii. Manmoy Ganguly, New Delhi

Advisory Committee
xix. P.B Desai, Mumbai, India
xx. D.D.Patel, Ahmedabad, India
xxi. H S Shukla, Varanasi, India
xxii. Satish Shukla, Indore, India
xxiii. Sanjay Sharma, Mumbai, India
xxiv. R. Badwe, Mumbai, India
xxv. Donald weaver, U.S.A.
xxvi. Graham Poston, U.K.
xxvii. Ashok Shaha, U.S.A.
xxviii. Manjith S. Bains, U.S.A.
xxix. K.C. Soo, Singapore
7. Election:

a. Election to the posts as notified by the secretary of IASO will be conducted in the Annual General body meeting of the IASO, in a special section IASO elections. The first election to the post of Associate editor will be in 2014, for Joint editors in 2015 and for the editor-in Chief in 2016.

b. Nomination for Vacant posts will be called by the Secretary in March / April of the year of election. They will also be advertised in the Newsletter- December issue of the preceding year

c. The last date for nomination being 30 August of the year of elections. The nominations are to be sent to the Secretary, IASO. If 30 August is a holiday the next working day will be the last date

d. No member will contest for more than one post at the same time including the post of executive committee of IASO. Every eligible member shall be proposed and seconded by two full members of IASO. One member can propose or second only one candidate. There should be a signed no objection certificate and consent from the candidate with the nomination

e. At the time of sending the nomination the candidate should send the following information – He should send a brief summary of his/her achievements (a brief background about his achievements and contributions – publications, conference organized, scientific contributions, National and International funding of the projects etc.), contribution to IASO and detailed Bio-data, all this not exceeding 250 words and signed by him/her . This should also have a mention of IASO conferences attended in last 5 years and a list of all publications till date. This should be signed and dated by the candidate. The summary of this information will be put forward to the members before the voting

f. Candidates who have put in a minimum 10 years full life membership of IASO till 31st March of the year of applying for the editorial board member are eligible to election to Editor-in-Chief, Joint editor and associate editors.

g. Invalid Nomination – If the nomination is found invalid the candidate will be informed about the same and the reason for invalidity mentioned

h. Withdrawal of Nomination – The candidates can withdraw their nominations till the executive meeting or 5.00PM on first day of NATCON IASO

i. The nominations that are received in time will be scrutinized by President elect .The President elect will be the returning officer

j. Voting – The voting will be by a secret ballot every year during the NATCON IASO in a special session ‘Elections IASO’ before the Annual General Body Meeting

k. Each member will have to sign the register before voting and receiving the ballot paper. If /when membership cards are available it should be presented for inspection before voting

l. The President IASO, President Elect and Vice President, Secretary will guide the election process and the counting will be done under their supervision. Election officer to be the President or President elect

m. Results will be declared during the GBM

n. If there is no contest the President shall declare the member elected for the post in GBM

o. If no nomination is received, it is on the President and President elect to either nominate one person for that post in consultation with the Editor-in-Chief or let him continue for another year.

p. Eligibility for elections

1. Editor-in-Chief: A full member of IASO who has completed 10 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected Executive member and has at least 25 indexed publications to his credit is eligible to contest for the post of Editor-in-Chief. National and International funding of ad-hoc projects is desirable.

2. Joint Editors: A full member of IASO who has completed 8 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected Executive member and has at least 15 indexed publications to his credit is eligible to contest for the post of Joint Editor. National and International funding of ad-hoc projects is desirable.

3. Associate Editors: A full member of IASO who has completed 7 years as full life member (up to 31st March of the year of applying) and has served at least one term as an elected Executive member and has at least 10 indexed publications to his credit is eligible to contest for the post of Editor-in-Chief. National and International funding of ad-hoc projects is desirable.

4. Editorial board members/Advisory members: National or International faculty with outstanding achievement in the field of oncology to be nominated by the Editor-in Chief after approval of the editorial board.

b. Eligibility for voting: Cutoff date for eligibility to vote for Full life Members who have been inducted as new members will now be 31st Dec of the previous year of election for voting right for current year, similar to that of IASO

c. One executive should complete his term before taking over another assignment

2. Filling up of casual Vacancies

a. In the event of the Editor-in-Chief post falling vacant due to unforeseen circumstances, the President will nominate one of the Joint editors as Editor-in-Chief for the residual term

b. In the event of the Joint Editor post falling vacant due to unforeseen circumstances, the Editor-in-Chief will nominate one of the Associate editors as Joint editor for the residual term

c. In the event of the Associate Editor post falling vacant due to unforeseen circumstances, the Editor-in-Chief will request the secretary, IASO for election to that post in next annual general body meeting of the IASO.

d. In the event of Editorial board or advisory board post falling vacant due to unforeseen circumstances, the editor-in-chief will invite a national or international faculty with outstanding contribution in consultation with the President and Secretary of IASO.

3. Duties and responsibility of Editorial board

a. Duties and responsibilities of Editor-in-Chief

i. Nominating, appointing and securing the services of the members of the editorial board other than those elected by the IASO in consultation with the President and the Secretary of IASO.
ii. Attracting appropriate submissions for the journal, the IASO will help the Editor-in-Chief to achieve this objective
iii. Dealing with all aspects of peer review process for all articles submitted to the journal, taking final decision about the acceptance and rejections of these articles
iv. Ensure that the journal maintains a high standard for the refereeing and acceptance of articles. He is to ensure that all articles are submitted through the submission system provided by the Springer
v. He has to ensure the periodicity of the journal is maintained and issues are published in time.
vi. Adhering to the standards of good editorial practice as defined in the code of conduct for medical editors by the committee on publication ethics (COPE) and World association of medical editors (WAME) and modified and changed from time to time
vii. He has to ensure the appropriateness of advertisements to be included in the journal. However, as per the ethical editing practices will not be directly involved with the financial aspect of the journal.
viii. He will work towards having the journal indexed in pubmed, pubmed central, medline and should thrive to get indexed in ISI and get an impact factor for the journal.

Duties and responsibility of Joint editors

The main duty and responsibility of the joint editors is to help the editor in chief achieve the objective of starting this journal
i. They will help the editor-in-chief in dealing with all aspects of peer review process for all articles submitted to the journal. If called upon by the editor-in-Chief they may take a decision on acceptance and rejection of an article submitted to the journal.
ii. They along with editor-in-Chief will ensure that the journal maintains a high standard for the refereeing and acceptance of articles. They will also ensure that all articles are submitted through the submission system provided by the Springer
iii. They will ensure that the periodicity of the journal is maintained and the issues are not delayed.
iv. Joint editors will work with editor in chief to get the journal indexed in pubmed, pubmedcentral, medline and Reuters ISI.
v. Joint editors will adhere to the standards of good editorial practice as defined in the code of conduct for medical editors by the committee on publication ethics (COPE) and World association of medical editors (WAME) and modified and changed from time to time

Duties of the Associate editors

Associate editors will perform duties as assigned to them by the editor in chief and joint editors from time to time
i. They will adhere to the standards of good editorial practice as defined in the code of conduct for medical editors by the committee on publication ethics (COPE) and World association of medical editors (WAME) and modified and changed from time to time
Duties of the members nominated to Editorial boardThe members nominated to the editorial board will help and assist the Editor – in-Chief and the other joint and associate editors with evaluation of the manuscript, peer review and final editorial decision as called upon by the Editor-in-Chief, Joint or Associate editors from time to time.
Any editorial misconduct or an act unbecoming of an editor brought to the notice of the IASO executive committee would be discussed in the Editorial board meeting and if recommended will entail removal of the concerned editor or the board member.
All authorship dispute, author misconduct, duplicate publishing, salami slicing will be brought to the notice of the IASO executive committee beside the editorial board and should be dealt properly as per the recommendations of COPE and WAME in consultation with editorial board.
Annual Report: The editor-in-Chief or a joint editor assigned by the editor in chief will present the annual report to the executive committee and the general body of the IASO. The report will be published in the IASO newsletter and circulated. Beside the editor in chief will assign an associate editor with the job to send a quarterly report on the journals progress to the secretariat. This is to ensure that the secretariat is apprised of all matters related to the journal including the problems faced by the editors and can take remedial measures thereof.
Accounts of the year: Accounts of the year of IJSO shall be prepared by Editor-in-Chief and audited by an auditor appointed by Editorial board within six months of the closing of the year. The accounts shall be published in the IASO Newsletter circulated to the members and should be placed in the General Body Meeting of IASO and after adoption, a copy will be sent to Headquarters of ASI. A copy of the account book and the bank account statement will also be submitted to the secretariat for records.
The editor-in-Chief will ensure that the IASO TAN number ALDI00544F is used and all payments above rupees 10,000 should be made after proper deduction of income tax at source (TDS). He will ensure that this is regularly deposited in proper account at the income tax office at regular intervals before March 31 of any year.

Meetings

a. The meeting of the editorial board will be conducted atleast thrice a year during the IASO NATCON, IASO mid-term and ASICON.

b. The following business should be transected in these meetings
i. Six monthly report
ii. Audited accounts
iii. Program and budget for next year
iv. Content of special issues if any
v. Appointment of guest editors if any
vi. Performance of the journal
vii. Appointment of nominated editorial board members and advisory board members
viii. Any other matter with the permission of chair
• Income: The income of the journal shall be derived from the advertisements or donations, the editorial board will be responsible for generating the capital needed for running the journal for that year. However, in light of the COPE guidelines on financial issues to be separated from editorial board, the journal’s financial responsibility can be transferred to the society gradually over next 5 years.
• Account: A multicity account will be opened in a nationalized bank at the address where the Editor-in-Chief is stationed using the PAN number of IASO.
• Investment: IJSO shall have account with nationalized or reputed bank to be operated by Editor-in-Chief. The surplus fund after meeting statutory annual expenditure shall be invested in fixed deposits of such banks and approved securities or be handed over to IASO as to be decided in the General Body Meeting of IASO.
• Utilization of Funds: IJSO shall have account with nationalized or reputed bank and shall invest funds not required for its regular day to day activities in fixed deposits of such banks or approved securities as had been decided by the Editorial board Meeting and approved by executive committee of IASO. The accounts will be operated as per provisions of memorandum of ASI. The proceeds of income from various deposits and investments shall be strictly spent for specific purpose for which such fund/funds are created
• Representation: IASO shall be represented as per Memorandum of ASI and bye laws of IASO
• Ownership: The ownership of the journal title will rest with the IASO.
• Amendment of Bye-laws: Any of the bye-laws of IJSO may be altered or rescinded to or new bye-laws may be made at General Body Meeting of IASO by majority vote. The amendment shall come into force after it is circulated to all members and provided objection to such amendment of IASO is not received from ASI and 50% of valid members of IASO within three months from the date of circulation. A copy of such amendment is to be sent to Headquarters of ASI

Yes No